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Nov 12-15, 2020 Online

Four Days of Tabletop Hobby Gaming Online

Our Virtual Convention Space is ONLINE! Try It Now!

 

Sponsors Directory

Midwest GameFest wouldn't be possible without support from out great sponsors. Check out our Sponsors Directory for a complete list and drop them a link thanking them!


Become a Sponsor

Midwest GameFest features a number of great sponsorship and naming opportunities available for your company or group. At our in-person event we have over 700 tabletop hobby gamers, cosplayers, and "nerd culture" enthusiasts looking for the newest games, accessories, and materials. Located in the Greater Kansas City Metropolitan Area, we pull attendees from Missouri, Kansas, Illinois, Iowa, Nebraska, Arkansas, and from all over the country. In the era of COVID-19 things are a little different. With the move to an online convention there is less certaintly about participation in virtual spaces.

Sponsorship Levels

SWAG Bag Donor — No Cost

  • A coupon, flyer, or similar item you provide will be added to our SWAG Bags. See deadlines below.
  • Swag bags will be purchasable by attendees and can be picked up at participating Kansas City area game stores (TBD).

Silver Sponsor — $50

  • A sign with your ad or logo and provided text will appear in our Sponsors channel at the convention's online presence in Discord.
  • Another version will appear in our convention program, website, emails, and social channels.
  • A coupon, flyer, or similar item you provide will be added to our SWAG Bags. See deadlines below.

Gold Sponsor — $100

  • A sign with your ad or logo and provided text will appear in our Sponsors channel at the convention's online presence in Discord.
  • A smaller version will appear in our convention program, website, emails, and social channels.
  • A full-page advertisement in our convention program.
  • Your logo/ad will appear on hotel signage monitors and will be projected onto the wall of the main hall.
  • A coupon, flyer, or similar item you provide will be added to our SWAG Bags. See deadlines below.

Platinum Sponsor — $200

  • A 4-day pass ($5 value).
  • Special VIP role in Discord, letting everyone know your status on the server.
  • A full-page advertisement in our convention program.
  • A sign with your ad or logo and provided text will appear in our Sponsors channel at the convention's online presence in Discord.
  • You also receive a prominent ad on our website and onsite program identifying you as a Platinum Sponsor.
  • A coupon, flyer, or similar item you provide will be added to our SWAG Bags. See deadlines below.

Getting Started

Fill out a Sponsor Application and let us know your business name, contact info, etc. All applications are subject to approval. We'll get back to you with additional instructions. Note: Submission of an application means that you agree to our terms and conditions.

Important: Sponsorship opportunities open July 1, 2020 and end October 16, 2020 November 11, 2020.

» SUBMIT A SPONSORSHIP APPLICATION


Sponsor Credit for Prize Donations

Your sponsorship can be accepted in the form of tabletop gaming-related merchandise donated as prizes for our benefit raffle. We value prize donations at 50% MSRP (subject to acceptance/approval); we can accept up to 100% of your total sponsorship this way. Electronic merchandise donated in this manner (certificates, coupons, etc) must be received prior to the event arrival unless other arrangements are made. Physical donations can be collected by arrangement in you are located in the Kansas CIty area. Raffle winners can pick up physical prizes at checkout register of participating area game stores (TBD). Contact our This email address is being protected from spambots. You need JavaScript enabled to view it. to make arrangements.


Some Fine Print

Every sponsorship purchased grants the purchaser a 3-month Class II membership to the Role-players Guild of Kansas City starting the first day of the convention. This is a non-voting, convention-only class of member. For more information, visit the RPGKC website.

Sponsors agree to abide by our Attendee Terms and Conditions and our anti-harassment policy.

Sponsors consent to being photographed incidentally (e.g. in the background of another's photo). We encourage attendees to request permission from other before directly taking their photograph. Photographic harassment can lead to expulsion from the convention.


Helpful Application Tips

Login or create an account with the Start Application button above and create a new application to let us know what you have in mind. If approved, you'll get an email with a link to come back, choose booths and options, and to complete payment.

Important: You will need a 2000x2000 pixel logo. If you don't have one available, you can download a placeholder.


Advertising Specs

We can work with whatever ad you may already have, or we can work with you to craft an ad from scratch.

Deadlines

  • If providing us an ad, we must have it no later than October 1.
  • If you need us to make an ad for you, we will need your key messages, logo, and any image assets by September 24.
  • SWAG Bag shipments must arrive no later than November 1.

Important: Not providing ad material on time may result in your ad not appearing in the onsite or in other advertising outlets. 

TypeImage SizeFormatsLocationDescription 
SWAG Bag Material 8"x11" or smaller Pre-printed SWAG Bags We'll insert your printed coupon, flyer, etc into our SWAG Bags. Send 500 to the address below.
Website Sidebar 300px wide; no taller than 400px JPG, PNG, GIF Sidebar Includes a graphic with formatted text underneath.
Website Spotlight 300px wide; no taller than 400px JPG, PNG, GIF Header of Sponsors Page(s) A full-page width callout; includes a graphic with formatted text to the side, surrounded by a colored field; very attention-getting.  Format: JPG, PNG, or GIF.
Email Banner 600px wide max; no taller than 200px JPG, PNG Body of emails Includes a full-column graphic in the body of the email; optional formatted text underneath. Acceptable formats: JPG, PNG.
Print Program - Full Page BW 8"x10.5" PDF, TIF, JPG, PNG Interior of convention program A full-page (portrait style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs. 
Print Program - Half Page BW 8"x5" PDF, TIF, JPG, PNG Interior of convention program A half-page (landscape style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs. 
Print Program - Quarter Page BW 4"x5" PDF, TIF, JPG, PNG Interior of convention program A quarter-page (portrait style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs.
Print Program - Back Cover Color 8"x10.5" PDF, TIF, JPG, PNG Back cover of convention program A full-page (portrait style) full-color ad on the back of our convention program. Get maximum visibility. We can work with you to create the perfect ad for your needs. 

Address for Shipping SWAG Bag Material

Send a quantity of 500 items for insertion to:

The Role-players Guild of Kansas City
c/o Brad Kelley
3708 S. Grand Ave
Independence, MO 64055

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