Sponsors Directory
Midwest GameFest Online wouldn't be possible without support from our great sponsors. Check out our Sponsors Directory for a complete list and drop them a link thanking them!
Become a Sponsor
Midwest GameFest Online features a number of great sponsorship opportunities available for your company or group. Our Fall online event features hundreds of hobby gamers, cosplayers, and "nerd culture" enthusiasts looking for the newest games, accessories, and materials.
Getting Started
Fill out a Sponsor Application and let us know your business name, contact info, etc. All applications are subject to approval. We'll get back to you with additional instructions. Note: Submission of an application means that you agree to our terms and conditions.
Important: Sponsorship opportunities open May 1, 2023, and end December 1, 2023.
Sponsorship Levels
Digital SWAG Bag Donor — No Cost
- A digital coupon, flyer, or similar item you provide will be added to our Digital SWAG Bags. See deadlines below.
- Digital Swag Bags will be provided to each attendee via email once the convention begins.
Virtual Booths – $25
- Your own “virtual booth” online at our venue on Discord. This will be both a text and audio/video channel for you to engage attendees.
- Two 4-day exhibitor badges and promotion in our materials.
- Important: "Foot traffic" at online conventions is low... too low. But if a booth is what you want, we have them. But we strongly recommend hosting events to showcase your wares (a game demo, a product demo, etc.) and using your booth channel as the text/audio/video.
Stream Sponsor — $50
- Your provided static ad (not video/audio) runs as a group with other ads at the beginning, middle, and end during all non-exclusive streamed events.
OR
Your spoken ad is read live by our event host. - Your ad banner or logo and provided text will appear in our Sponsors' channel at our venue in Discord.
- Another version will appear in our convention program, website, emails, and social channels.
Exclusive Stream Sponsor — $100
- Your provided video/animation/live reading runs by itself at the beginning, middle, and end of a single exclusive streamed event.
OR
Your spoken ad is read live by our event host. - Your ad banner or logo and provided text will appear in our Sponsors' channel at our venue in Discord.
- Another version will appear in our convention program, website, emails, and social channels.
- Host Discount: 50% off if you host the event.
Platinum Sponsor — $200
- A 4-day pass ($5 value).
- Special VIP role in Discord, letting everyone know your status on the server.
- Your provided static ad (not video/audio) runs as a group with other ads at the beginning, middle, and end during all non-exclusive streamed events.
OR
Your spoken ad is read live by our event hosts. - Your ad banner or logo and provided text will appear in our Sponsors' channel at our venue in Discord.
- Another version will appear in our convention program, website, emails, and social channels.
- Your full-page advertisement will appear in our PDF convention program in a prominent location, identifying you as a Platinum Sponsor.
Sponsor Credit for Prize Donations
Your sponsorship can be accepted in the form of tabletop gaming-related merchandise donated as prizes for our benefit raffle. We value prize donations at 100% MSRP (subject to acceptance/approval); we can accept up to 100% of your total sponsorship this way. Electronic merchandise donated in this manner (certificates, coupons, etc) must be received prior to the event's arrival unless other arrangements are made. Physical donations MUST be shipped directly to the winner of the item in our benefit raffle. Contact our This email address is being protected from spambots. You need JavaScript enabled to view it. to make arrangements.
Claiming Your Discount
Once your application is approved, you will receive an email with a link to purchase your sponsorship. You specify your discount code during the sponsorship selection process. So, if you had a bundle of current books whose MSRP was $200, we would count that as a $100 credit toward your purchase. Use the discount code that most closely matches.
- $10 code: donation10
- $20 code: donation20
- $25 code: donation25
- $50 code: donation50
- $75 code: donation75
- $100 code: donation100
- $200 code: donation200
Some Fine Print
Every sponsorship purchased grants the purchaser a 3-month Class II membership to the Role-players Guild of Kansas City starting the first day of the convention. This is a non-voting, convention-only class of members. For more information, visit the RPGKC website.
Sponsors agree to abide by our Attendee Terms and Conditions and our anti-harassment policy.
Sponsors consent to being photographed incidentally (e.g. in the background of another's photo). We encourage attendees to request permission from others before directly taking their photographs. Photographic harassment can lead to expulsion from the convention.
Helpful Application Tips
Log in or create an account with the Start Application button above and create a new application to let us know what you have in mind. If approved, you'll get an email with a link to come back, choose booths and options, and complete payment.
Important: You will need a 2000x2000 pixel logo. If you don't have one available, you can download a placeholder.
Advertising Specs
We can work with whatever ad you may already have, or we can work with you to craft an ad from scratch.
Deadlines
- If you need us to make an ad for you, we will need your key messages, logo, and any image assets by October 1.
- If providing us with an ad, we must have it no later than November 1.
- Digital SWAG Bag coupons/codes/links must be provided no later than December 1.
Important: Not providing ad material on time may result in your ad not appearing in the PDF convention program or in other advertising outlets.
| Type | Image Size | Formats | Location | Description |
|---|---|---|---|---|
| Digital SWAG Bag Material | 8"x11" or smaller | Pre-printed | Digital SWAG Bags | We'll include your digital coupon/flyer/etc in our Digital SWAG Bags that each attendee receives. |
| Stream Ad | 1920 x 1080 | AVI, JPG, PNG, GIF, MPG4, MOV | Twitch and YouTube | Opening, middle, end of the streamed event(s). |
| Website Sidebar | 300px wide; no taller than 400px | JPG, PNG, GIF | Sidebar | Includes a graphic with formatted text underneath. |
| Website Spotlight | 300px wide; no taller than 400px | JPG, PNG, GIF | Header of Sponsors Page(s) | A full-page width callout; includes a graphic with formatted text to the side, surrounded by a colored field; very attention-getting. Format: JPG, PNG, or GIF. |
| Email Banner | 600px wide max; no taller than 200px | JPG, PNG | Body of emails | Includes a full-column graphic in the body of the email; optional formatted text underneath. Acceptable formats: JPG, PNG. |
| PDF Program - Full Page BW | 8"x10.5" | PDF, TIF, JPG, PNG | Interior of convention program | A full-page (portrait style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs. |
| PDF Program - Half Page BW | 8"x5" | PDF, TIF, JPG, PNG | Interior of convention program | A half-page (landscape style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs. |
| PDF Program - Quarter Page BW | 4"x5" | PDF, TIF, JPG, PNG | Interior of convention program | A quarter-page (portrait style) black and white ad in our convention program. We can work with you to create the perfect ad for your needs. |
| PDF Program - Back Cover Color | 8"x10.5" | PDF, TIF, JPG, PNG | Back cover of convention program | A full-page (portrait style) full-color ad on the back of our convention program. Get maximum visibility. We can work with you to create the perfect ad for your needs. |
Virtual Move-In and Move-Out
Important: Virtual load-in begins at 10am December 7, 2023 for those who bought a booth.
We'll work with you prior to the event to answer questions and get your booth up-to-speed. But on opening day the earliest arrival/load-in time will be Thursday morning at 10am. That means that folks will be available to assist you with your virtual booth at that time. We might be able to accommodate an earlier time, so coordinate with us via an email to This email address is being protected from spambots. You need JavaScript enabled to view it.. We understand that not all exhibitors can make it Thursday, and so a Friday morning arrival is acceptable (just let us know). Unless otherwise specified, exhibitors are expected to staff their booth(s) during normal convention hours (12-11pm Thur, 9am-11pm Fri-Sat, and 9am-6pm Sun).
Those are long hours, and we understand this may be burdensome. Plan on multi-tasking. Exhibitors are encouraged to remain available in their channels while games are still being played, but there are no required attendance periods during the day since it is an online event. This is a judgment call on your part. While a booth is unattended, exhibitors are expected to post an "away message" with an expected return time in their channel.
See our schedule for detailed times.
Virtual Load-in Contacts
- Convention Staff: 816-529-3096