News
- Details:
Early Bird event sign-ups are now open for Early Bird badge holders and VIGs alike. Head on over to get a crack at the early offerings. Events are being added through November, so if you don't see what you want then check back soon!
Regular event sign-ups start November 1, 2022 so Early Bird badge holders don't delay!
- Details:
Midwest GameFest is Back In Person for December 1-4, 2022!
The Role-players Guild of Kansas City is pleased to announce the (really and truly) in-person return of Midwest GameFest in 2022! Attendees can enjoy four fantastic days of tabletop hobby games of all kinds, from role-playing games, LARPs, and social games, to board games, card games, and historical and fantasy miniatures games! There's cosplay contests, workshops, and panels and our wonderful array of exhibitors with all manner of hobby gaming and fantasy-related products. There will be some great special guests, and this year we'll even have a variety of new activities.
When: December 1-4, 2022
Where: Stoney Creek Hotel and Conference Center, Independence, Missouri
Details: https://www.midwestgamefest.org
Registration: Attendee and exhibitor sign-ups start May 15!
COVID Precautions
Midwest GameFests takes our responsibility to public health and safety very seriously. We'll be following local and CDC guidance on event protocols. Right now there is no mask or vaccine requirement for attendees.
Expect the following precautions this Fall:
- Masks are recommended but not required for entry to the convention
- Masks may be required for certain specific events* (CDC-approved masks available at no cost)
- Entry prohibited to those who are ill
- Hand sanitizer stations throughout the venue
- Acrylic screens at volunteer stations
- No vaccination requirement, but volunteers, GMs, exhibitors, and attendees are heavily encourage to be vaccinated.
* Heroes of Rokugan events currently require masks.
Registration Open Now for Attendees, Exhibitors, Sponsors, and Events!
Event submission, pre-registration, and exhibitor applications are now open! So head on over now to get your badge, get some games submitted, or apply to be an exhibitor! Exhibitors take note: Last year we filled up fast, so don't delay!
Stay Tuned
Watch for additional announcements on our site, Facebook, Twitter, Discord, and email.
- Details:
Introducing Midwest GameFest Online 2022!
When: March 10-13, 2022
Where: Online Via Discord and VTT
Details: https://www.midwestgamefest.org/online
The Role-players Guild of Kansas City is pleased to announce their new, additional annual convention: Midwest GameFest Online! This new event is an annual online-only four-day tabletop hobby gaming convention coming this March 10-13, 2022. Note: It does not replace the in-person event held each Fall.
While the Guild's Fall in-person event is hosted in Kansas City, our Spring online event is hosted via Discord, a free text, audio, and video service. Discord is a web-based service that also has great desktop and mobile apps. You don't need anything more than the cell phone, tablet, or web browser you're using right now. There's nothing to download or hook up, but a mic and headset would be great. We use a number of online virtual tabletops (VTTs) including Roll20, Tabletop Simulator, and more (game hosts decide).
IMPORTANT: You need to join the Discord server and accept the terms and conditions before any of your event links will work. If you click an event link and you don't see your table, that's why. See our Discord FAQ for details and assistance.
Attendees can enjoy four fantastic days of tabletop hobby games of all kinds, from role-playing games, LARPs, and social games, to board games, card games, and historical and fantasy miniatures games, but in our new online venue! There's cosplay contests, workshops, and panels and our wonderful array of exhibitors with all manner of hobby gaming and fantasy-related products. There will be some great special guests, and this year we'll even have a variety of new activities.
Event submission pre-registration, and exhibitor applications are all now live! So head on over now to get your badge, get some games submitted, or apply to be an exhibitor! Exhibitors take note: Last year we filled up fast, so don't delay!
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- Details:
Hey everyone, just a quick update on the status of refunds.
All refunds are being processed and proceeding normally. The process is taking longer than we anticipated due to inter-bank transfer and processing mechanics. Sorry this is taking so long, but have no fear.
I just got off the phone with Stripe, the processor, and learned that everyone's refunds should be finalized within 7-10 business days of October 1. That translates to October 18 at the latest. If you don't see the refund at your credit/debit card company by then, make sure and reach out to me at This email address is being protected from spambots. You need JavaScript enabled to view it. and we'll get it figured out.
Here are some additional insights on the process:
- Sept 11 Board votes to cancel.
- Sept 18 Announcement of cancellation.
- Sept 19 First test refund started from event system.
- Sept 20-28 Evaluation of refund mechanism and fees.
- Sept 29 Remainder of refunds started from event system.
- Oct 1 Stripe transfers money from MWGF bank to cover refunds.
- Oct 1-18 Stripe, banks, and credit/debit card companies process the verification of funds and transfers.
Update: As of Oct 6, all refunds have been posted and are complete. =)
Thanks,
Brad Kelley, Director
Midwest GameFest
- Details:
With the challenges of hosting in-person events dragging on longer than we anticipated, the Role-Players Guild of Kansas City has decided to cancel Midwest GameFest 2021, originally scheduled for Nov 11-14, 2021. This decision is unfortunate and disappointing but is data-driven and comes after much deliberation and consultation. It was not made in haste and does not come lightly.
Attendees will be given full refunds, the costs of which will be absorbed by the Guild. MWGF will take care of arranging refunds, so no action is needed on your part. If you have already paid for a badge, expect refunds to be executed this week.
Online in Spring, In-Person in Fall 2022
Instead of pivoting to an online event on the same date, we are instead adjusting strategy to host two events each year:
- An online-only event each Spring (date TBD, but probably March 12, 2022)
- An in-person event each Fall (date TBD, but probably November 12, 2022)
We expect to continue this pattern but will evaluate after the first year.
Planning
Midwest GameFest planning meetings will continue monthly in preparation for the online-only event in 2022. Prior to cancellation, we had 47 exhibitors and more volunteers than ever before, so we hope to continue that momentum into 2022.
Meeple-A-Thon
IMPORTANT: We encourage everyone clamoring for in-person tabletop gaming this Fall to attend Meeple-A-Thon, October 22, 2021. Meeple-A-Thon is a free event in the Kansas City area that benefits Hillcrest Platte County’s Young Adult Housing program. There are board games, role-playing games, and more. Attendees are encouraged to participate in the benefit raffle or otherwise donate. Meeple-A-Thon has enjoyed great success over the last few years, COVID aside, and this year looks to be better than ever with a large venue.
Thanks for your continued support of Midwest GameFest and the Role-players Guild of Kansas City!
Brad
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Brad Kelley
Director, Midwest GameFest
This email address is being protected from spambots. You need JavaScript enabled to view it.
816-529-3096
