­

Nov 14-17, 2019 Kansas City

Stoney Creek Hotel and Conference Center

Midwest GameFest hosts a range of gaming-related exhibitors and dealers that typically include artists, game and comic stores, apparel, jewelry, and more!

Exhibitors

Exhibitor List

Check out our Exhibitor Directory to see a list of our exhibitors.


Becoming an Exhibitor

Midwest GameFest is a great opportunity to showcase your wares. We've got over 600 tabletop hobby gamers, cosplayers, and "nerd culture" enthusiasts looking for the newest games, accessories, and materials. Located in the Greater Kansas City Metropolitan Area, we pull attendees from Missouri, Kansas, Illinois, Iowa, Nebraska, Arkansas, and from all over the country.

Booths are purchasable online once your online exhibitor application is approved. Each booth comes with two exhibitor badges, which allows one member of a two-person crew to play games while the other handles the booth. All exhibitors receive mention in our convention program, website, emails, and social channels. Power is available for small electronics, but you will want to bring a grounded extension cord and power strip. Complimentary low-bandwidth wi-fi is provided, and pipe and drape is available for an additional $20 fee per 10' length of booth. Additional booths and passes may be purchased.

Getting Started

Fill out an Exhibitor Application and let us know your business name, contact info, what you are selling, etc. All applications are subject to approval. We'll get back to you with additional instructions. Note: Submission of an application means that you agree to our terms and conditions.

Important: Exhibitor applications open May 1, 2019 and end October 11, 2019, or until booth space is filled.

» SUBMIT AN EXHIBITOR APPLICATION

Booths – $150

A 10'x10' space, this includes two 6'x2' draped exhibitor tables in an L shape (e.g. 8' wide), two chairs, two 4-day exhibitor badges and promotion in our materials.

Pipe and Drape — $40 Additional per 10' length

"Pipe and drape" are available for an extra fee of $40 per 10' length of booth. This refers to an 8' tall by 10' long pipe scaffolding with curtain behind your table. Banners or signs can be hung from or tied to the structure. Note: Pipe and drape is only available for wall booths (booths along a wall).

Exhibitor Credit for Prize Donations

Part of your payment can be accepted in the form of tabletop gaming-related merchandise donated as prizes for our benefit raffle. We value prize donations at 50% MSRP (subject to acceptance/approval); we can accept up to 50% of your total bill this way. Merchandise donated in this manner must be delivered upon arrival unless other arrangements are made. Contact our This email address is being protected from spambots. You need JavaScript enabled to view it. to make arrangements.

Claiming Your Discount

Once your application is approved, you will receive an email with a link to purchase your booth and any booth options. You specify your discount code during the booth selection process. So, if you had a bundle of current books whose MSRP was $200, we would count that as a $100 credit toward your booth purchase, but the discount caps at $75. Use the discount code that most closely matches.

  • $10 code: exhibit10-2019
  • $20 code: exhibit20-2019
  • $25 code: exhibit25-2019
  • $50 code: exhibit50-2019
  • $75 code: exhibit75-2019

Some Fine Print

Every exhibitor is granted a 3-month Class II membership to the Role-players Guild of Kansas City starting the first day of the convention. This is a non-voting, convention-only class of member. For more information, visit the RPGKC website.

By attending, exhibitors agree to abide by our Attendee Terms and Conditions and our anti-harassment policy.

By attending, exhibitors consent to being photographed incidentally (e.g. in the background of another's photo). We encourage attendees to request permission from other before directly taking their photograph. Photographic harassment can lead to expulsion from the convention.

Helpful Application Tips

Login or create an account with the Start Application button above and create a new application to let us know what you have in mind. If approved, you'll get an email with a link to come back, choose booths and options, and to complete payment.

Important: You will need a 2000x2000 pixel logo. If you don't have one available, you can download a placeholder.

Move-In and Move-Out

Important: Exhibitor load-in begins at 10am Nov 14, 2019.

Earliest load-in times will be Thursday morning at 10am. We might be able to accommodate an early time, so coordinate with us via an email to This email address is being protected from spambots. You need JavaScript enabled to view it.. We understand that not all exhibitors can make it Thursday, and so a Friday morning arrival is acceptable (just let us know). Unless otherwise specified, exhibitors are expected to staff their booth(s) during normal convention hours (12-11pm Thur, 9am-11pm Fri-Sat, and 9am-6pm Sun).

Those are long hours, and we understand this may be burdensome. Exhibitors are encouraged to remain in the hall while games are still being played, but are permitted to shutter their booths after 8pm. This is a judgement call on your part, since attendees can't buy wares if they are not available. Exhibitors are expected to remove or cover their merchandise while their boooth is unattended; most exhibitors bring a table cloth for this purpose.

See our schedule for detailed times.

Exhibitors can use the loading dock door on the North side of the convention center (see diagram below). The dock doors will be shut normally, so coordinate with convention staff at the registration desk or with hotel staff at the front desk upon arrival.

Load-in Contacts

  • Convention Center Staff: 816-529-3096
  • Hotel Front Desk: 816-908-9600

Want Even More Exposure?

If you are looking for promotion beyond an exhibitor table, consider becoming one of our sponsors. We have great packages available from advertising in our convention program to main hall naming rights. Visit our Sponsors page for details.

Parking Diagram

Stoney Creek Hotel and Conference Center has a large number of FREE parking spaces.

Stoney Creek Parking Diagram

­